It would be helpful to have something to circulate before the meeting.

Hope everything's well in the London office.

Hello Jane,

Do you want me to book hotel accommodation for you - or will you sort it out at your end?

Also, could you send us something about the Munich project you were involved in last year?

but there are still a few details I need from you.

Regards, Tom

Re your last email, we are in the process of arranging the meeting schedules for 16 December,